Google’s Gmail recently turned 15 on April 1, 2019, and to mark its birthday, the company introduced some new features planned for its popular email platforms. Google announced that Gmail will support email scheduling in April 2019, however, this feature has become available now only in desktop and mobile devices.
This new scheduling feature of Gmail should have arrived in your Google account by now (if you have a Google account that is), and if you haven’t been using it, you are probably missing out. Learn How to create a Gmail Account easily so you don’t miss out any other upcoming features from gmail.com. Formerly, we’d have to use a third-party add-on in order to do such email scheduling. Thankfully, this feature of Google Gmail is pretty easy to use, and this feature will have a range of applications to schedule work and personal messages. You can have up to 100 scheduled emails at a time.
Suppose you are trying to reach out to someone in a different time zone, this new Schedule Send tools can schedule your emails to send on a specific day and time, so that you don’t have to save the email as a draft and try to remember to send it later. This feature is quite similar to Boomerang (an extension for Gmail) except that it is built right into Gmail which makes it a million times convenient. What’s more exciting is you can schedule emails up to 49 years in advance. This could be a great way to wish people on special occasions every year.
This feature comes handy to you when you:
- don’t want your emails to be lost in a pool of hundreds of emails your boss receives,
- don’t want to look like an idiot sending a work assignment on a Saturday.
- want to look responsive (remembering a friend’s birthday) or productive (sending out emails early in the morning say 8 am).
Scheduling Gmail emails now work in your personal as well as corporate Gmail accounts. Let’s get started with how you can use this feature, shall we?
How To Schedule Gmail’s Messages?
- From Gmail in your Browser:
Once you are done composing your email, and you are ready to schedule the email:
- Search for the drop-down box near the Send button.
- Click on the drop-down arrow button and then “Schedule Send’ shall appear on your screen. Click on it.
3. Next, a menu will appear on your screen which enables you to choose a date and time when you would like your email to be sent.
4. Now, you just have to choose a time and then click on the ‘Schedule Send’ button. You will then receive a pop-up message at the bottom left corner of the screen that says “Send scheduled for…” where you can tap undo if you have made a mistake or want to view a message.
- From Gmail App on your phone or tablet:
- Launch the Gmail app in your phone or tablet, and click on the ‘Compose’ button at the bottom right side of the screen.
- Once you are done composing an email, add the recipient and locate the three stacked dots at the upper right side of the screen.
- Click on the dots and select the “Scheduled Send’ option which you will probably find at the top of the options.
- Now, a menu will appear from which you can choose the date and time and click on the ‘Schedule Send’.
- Just after that, a message box will appear saying “Send scheduled for…” where you can undo if you have made a mistake or if you want to view the message.
What if you need to update or delete scheduled Gmail emails?
If you have to update the sent email or you decide you don’t want to send the email, after all, you can still delete the sent email as long as you access it before the scheduled time.
Just click on the hamburger menu at the top left corner of the screen and tap on the ‘Scheduled’ icon in the main menu. You can choose the email you want to delete, and click on ‘Cancel Send.’
Also, if you need to update the time and date the email is scheduled to be sent, you can cancel the email. The email will then be saved as a draft by Google until and unless you choose to discard the draft. Now, you can edit the content of the email and follow the steps listed above in the draft.
Unlike Microsoft Outlook which only sends the scheduled emails if you have the Outlook program opened in your desktop, Gmail is smarter which will send your scheduled emails at the time you chose even though you don’t have the Gmail program or app open. Isn’t it appreciable?
This Gmail feature is quite easy to access and use, and you can save yourself from looking like a fool. What’s more is you won’t have to remember that you have to send an email later, and you won’t even have to blame yourself for forgetting to send an email.